DELEGATE PROFILE (voting)

  • Confirmed communicant in good standing, at least 16 years of age (See below for relevant Canons)
  • Desires to participate in the ministry of governance
  • Total time commitment 6 – 9 hours
    • Capacity to show up mentally and spiritually for potentially 4 hours of online business meeting Saturday, February 5th, 2022
    • Ability to participate in pre-convention hearings and training in December and January (dates & times TBD) in preparation for making decisions and voting at the main business session
  • Facility with technology (see Technology For All below), willingness to learn, and grace-filled patience when technology doesn’t respond as planned
  • Openness and curiosity regarding the voice of the Holy Spirit
  • Passion for connecting our community in Christ with our current sense of God’s mission

1 Diocese of East Tennessee Constitution & Canons, Title I Canon 3 Section 8(b)It shall be the duty of each Chapel Board and of the Vestry of each Congregation to elect its Lay Delegates and an equal number of Alternates, each of whom shall be a Confirmed Communicant in Good Standing of the Congregation and at least sixteen years of age.2 The Episcopal Church Constitution & Canons, Title I Canon 17 Section 3All communicants of this Church who for the previous year have been faithful in corporate worship, unless for good cause prevented, and have been faithful in working, praying, and giving for the spread of the Kingdom of God, are to be considered communicants in good standing.3 Other conditions may be present in the by-laws of the parish, worshipping community, or chaplaincy

TECHNOLOGY FOR ALL

All voting Delegates are required to have access to their own device for voting:

  • Smart phone, tablet, laptop, or personal computer
  • Delegate MUST be able to receive and access messages (with voting links) sent to their own unique email address
  • Delegates are responsible for securing a reliable internet connection via Ethernet, Wi-Fi, or cellular data plan, with understanding that the diocese cannot reimburse any costs incurred by cell phone data usage

 

Devices equipped with a camera, speakers, and a microphone are strongly recommended:

  • This equipment is built into many tablets, laptops, and newer desktop computers – it can also be available as add-on technology
  • Where camera, speaker, and microphone are unavailable, an individual voting Delegate’s participation via phone/dial-in (only) can be accommodated by way of advanced notification to the convention planning team
  • Delegates and participants will be asked to keep the camera on when their presence and full participation are necessary, and they will be asked to turn it off when additional bandwidth is needed for a one-way presentation
  • Delegates and participants will be asked to keep their microphone muted until their verbal participation is invited

 

All may gather in a common and shared location:

  • Where safe to do so and in compliance with the facility’s COVID policies at the time
  • Any shared location is required to have at least one device that 
    • is connected to a reliable internet connection via Ethernet or Wi-Fi
    • has a screen that is visible to all in the shared location
    • has speakers for clear audible access to everyone in the shared location
    • has a microphone for participation at appropriate moments or invitation
  • Any shared location must have internet bandwidth to accommodate numerous individual devices that are required for delegate voting
  • When gathering in a common location with others, only one device should be used for listening to minimize sound issues
  • Facilities with strong internet access are free to invite parishes who may lack the same internet capabilities

 

All may connect from their individual spaces:

  • Access to same technology as those who are gathered in a shared location
  • Voting Delegates MUST be free from distractions